SPE Romanian Section 2024 – 2025 Board Elections
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30 May 2024, from 12:00 am
Dear SPE Romanian Section Members,
Would you like to volunteer?
We are excited to announce that the 2024-2025 Board positions are now open for applications as our current board mandate comes to an end in June. We invite everyone to apply and help shaping the future of the SPE Romanian Section.
With a membership of 200 professionals and 288 students, the SPE Romanian Section relies on your support to sustain its activities and contribute to professional growth through various programs and events. Our achievements thus far have been made possible by the dedication of our volunteer members.
Now is your chance to contribute to the development of the SPE Romanian Section’s strategy for the upcoming years:
• Eligibility requirement: Applicants for section chairperson candidature can be considered if they have been part of the official section board for at least one year in the past
• Promotes the well-being of the section, the Society, and the profession
• Presides over meetings of the section board
• Appoints all section committees and members of committees; replaces committee members as needed
• Communicates regularly with other officers, committee chairs, and members
• Communicates regularly with the Regional Director and SPE staff regarding section plans, needs, or challenges
• Attends SPE section officer conferences and regional officer meetings
• Ensures the section complies with all SPE policies
• Submits the annual report by 1 June
• Presides over meetings of the section board
• Appoints all section committees and members of committees; replaces committee members as needed
• Communicates regularly with other officers, committee chairs, and members
• Communicates regularly with the Regional Director and SPE staff regarding section plans, needs, or challenges
• Attends SPE section officer conferences and regional officer meetings
• Ensures the section complies with all SPE policies
• Submits the annual report by 1 June
• Attends the officer leadership workshop
• Conducts election of section officers, ensuring that SPE is notified of the results via the online roster form. All
officers must be current, paid SPE members.
• Other responsibilities may be dictated by long- and short-term goals developed by the section
• Conducts election of section officers, ensuring that SPE is notified of the results via the online roster form. All
officers must be current, paid SPE members.
• Other responsibilities may be dictated by long- and short-term goals developed by the section
2) Program Chairperson
• Leads various aspects of planning programming
• Serves as primary contact for the Distinguished Lecturer program; frequently communicates with SPE staff
• Establishes goals for programming based on the technical and developmental needs of section members
• Sets and executes objectives for each section program, including budget and attendance targets
• Secures and contacts speakers
• Ensures all physical facilities or virtual aspects of the meeting are in order
• Ensures the meeting is properly announced and publicized
• Ensures section programs adhere to section and chapter event guidelines
• Serves as primary contact for the Distinguished Lecturer program; frequently communicates with SPE staff
• Establishes goals for programming based on the technical and developmental needs of section members
• Sets and executes objectives for each section program, including budget and attendance targets
• Secures and contacts speakers
• Ensures all physical facilities or virtual aspects of the meeting are in order
• Ensures the meeting is properly announced and publicized
• Ensures section programs adhere to section and chapter event guidelines
• Ensures the continuity of the actual programs of the Section.
3) Membership Chairperson
• Knows the requirements of SPE membership and how to apply
• Ensures both members and non-members are fully aware of all the advantages of SPE membership
• Organizes and executes member recruitment drives
• Informs the section board about membership statistics
• Recognizes long-term members and local volunteers
• Encourages members to volunteer
• Manages and organizes Bulk Dues program for companies and members-at-large, if applicable
• Ensures both members and non-members are fully aware of all the advantages of SPE membership
• Organizes and executes member recruitment drives
• Informs the section board about membership statistics
• Recognizes long-term members and local volunteers
• Encourages members to volunteer
• Manages and organizes Bulk Dues program for companies and members-at-large, if applicable
4) Secretary
• Records, stores, and distributes minutes from section board meetings
• Maintains online officer roster
• Maintains online officer roster
• Reviews monthly membership rosters
• Encourages members to keep their member profiles up to date
• Maintains section operating guidelines and procedures
• Encourages members to keep their member profiles up to date
• Maintains section operating guidelines and procedures
5) Treasurer
• Establishes and balances the section’s bank account
• Collects and disburses section funds as approved
• Provides annual financial details to be included in the section’s annual report
• Provides monthly financial reports and makes recommendations on the management of the section’s finances
• Maintains all accounting records, including deposits and payments
• Reconciles the bank account to the monthly financial statement
• Prepares annual operating budget
• Organizes an annual audit or review
• Collects and disburses section funds as approved
• Provides annual financial details to be included in the section’s annual report
• Provides monthly financial reports and makes recommendations on the management of the section’s finances
• Maintains all accounting records, including deposits and payments
• Reconciles the bank account to the monthly financial statement
• Prepares annual operating budget
• Organizes an annual audit or review
6) Young Professional Chairperson
• Oversees and coordinates Young Professional events and programs
• Engages Young Professional members in monthly, bi monthly meetings
• Engages Young Professional members in monthly, bi monthly meetings
• Continues the existing YP events and assures events in all three Universities that have student chapters.
• Serves as liaison and representative of the section’s Young Professionals
• Serves as liaison and representative of the section’s Young Professionals
7) Student Chapter Liaison
• Professional Member (not a student)
• Maintains frequent contact with all Faculty Advisors and student chapter officers of all SPE Romania chapters
• Offers suggestions for field trips, speakers, etc.
• Encourages section members to participate in student chapter activities
• Invites student members to attend section activities
• Attends student chapter officer meetings of all chapters when possible
• Works with chapter officers to develop a recruitment and retention strategy
• Encourages students to apply for society-sponsored scholarships
• Reports to the section board any pertinent information to support the student chapter
• Helps local students transition into professional members by encouraging participation in activities
• Establishes connection with Student Chapters and helps them connect with the local industry
• Maintains frequent contact with all Faculty Advisors and student chapter officers of all SPE Romania chapters
• Offers suggestions for field trips, speakers, etc.
• Encourages section members to participate in student chapter activities
• Invites student members to attend section activities
• Attends student chapter officer meetings of all chapters when possible
• Works with chapter officers to develop a recruitment and retention strategy
• Encourages students to apply for society-sponsored scholarships
• Reports to the section board any pertinent information to support the student chapter
• Helps local students transition into professional members by encouraging participation in activities
• Establishes connection with Student Chapters and helps them connect with the local industry
- Section Officers:
8) Communications and Outreach Chairperson
• Covers the following: Communications, Sponsorship, Industry relations/liaison, Gaia, Energy4me, SPE Cares, Social Media, Diversity & inclusion
• Works with Program Chair, Social Activities Chair, and Membership Chair to promote upcoming activities and
programs
• Promotes through broadcast email (Informz)
• Works with Social Media Committee, if applicable; the committee might include a graphic designer or
photographer
• Creates and shares newsletter—including selling ad space, recruiting reporters to provide input for stories, and collecting photos
• Works with Program Chair, Social Activities Chair, and Membership Chair to promote upcoming activities and
programs
• Promotes through broadcast email (Informz)
• Works with Social Media Committee, if applicable; the committee might include a graphic designer or
photographer
• Creates and shares newsletter—including selling ad space, recruiting reporters to provide input for stories, and collecting photos
9) Webmaster
• Maintains the section’s website—including newsletters, events, updates
• Should possess better than average computer literacy and be familiar with HTML editing
• Works with Communications Chair and Social Media Committee, if applicable
• Works with Communications Chair and Social Media Committee, if applicable
10) Technical Program Support
• See Program Chairperson duties (position 2)
11) Sponsorship Chairperson
• Works with Sponsorship Committee, if applicable
• Looks for potential sponsoring companies during the events and creates new sources of income
• Coordinates with Treasurer
12) Awards and Recognition Chairperson
• Seeks out members to recognize at section and regional level
• If possible, builds a committee to recognize members and submit regional nominations
• Plans award banquet, ceremony, or other ways to recognize recipients
• Recognizes and celebrates Distinguished members in the section
• Recognizes and celebrates local volunteers
• Plans award banquet, ceremony, or other ways to recognize recipients
• Recognizes and celebrates Distinguished members in the section
• Recognizes and celebrates local volunteers
13) Young Professional Officer
Application Deadline: 6th of June, 2024
Timeline:
- May 30th – Open Application
- June 6th – Application closed; Eligibility verification
- June 7th – Start Online Voting through Google Forms (link will be sent via E-mail)
- June 18th – General Assembly
Please, reach out back to us with any questions at: speromaniansection@gmail.com
Looking forward to your application!SPE Romanian Section Team
